What electronic records need to be retain to achieve SEC rule 17a-4?

The electronic records retention requirements of SEC rule 17a-4 or the SEC Books and Records rule, defines the following types of data must be retained:

  • Emails and other communications
  • Trade Blotters
  • Asset and Liability Ledgers
  • Income Ledgers
  • Customer Accounts
  • Order Tickets
  • Trade Confirmations
  • Trial Balances and various other related documents
  • Systems Configuration data for recovery of critical systems and data

The problem today, especially for small firms is that this data is often contained in so many different format, in word, excel, pdf’s scanned records or contact databases. Also, FINRA firms want to take advantage of the cloud to store this data, its not just saved on PCs or servers in head office anymore. Therefore, the important thing needed now is an automated method to capture all this dispersed data, transfer it to the designated D3P for retention as required by SEC rule 17a-4.

Allan Lonz
Allan Lonz
Allan Lonz, President and CEO of AdvisorVault is a veteran in the field with over 15 years experience providing data compliant solutions to the financial industry, especially for small firms. Recognizing that very few backup vendors understood the data compliance challenges of small broker-dealer firms, Allan created AdvisorVault - a remote backup company designed to provide his customers with a solution to ensure they meet all current rules from FINRA and the SEC. It includes all the hardware and software to remotely backup, archive and ensure disaster recovery of critical electronic records such as email, books and records and all other data at head office, branch offices and remote locations in accordance with rules 17a-3 and 17a-4. With Allan’s deep understanding of technology, compliance and finance he brings a unique mix of expertise that allows him to design a complete turn-key product. Priced at one small monthly fee, this "out-of-the-box " approach takes the burden off his customers shoulders and allows them to experience complete data compliance peace of mind simply and inexpensively.